Accessing The Virtual Platform


On March 16, all Executive Conference registrants will receive a link to the virtual platform with instructions to log in. If you do not receive the email, contact helpdesk@hida.org.

Learning How To Use The Virtual Platform

Download Instructions (PDF)↓

In March, a recorded walk-through webinar will be posted to the Executive Conference website.

Private walk-throughs will also be available in early March. Please note that prior to March 16 the platform will still be under construction and not 100% complete. Distributors: Contact Callie Nigrelli, 703-838-6116. Manufacturers: Contact Cindy Chen, 703-838-6114. Providers: Kendall Lemmert, 703-838-6138.


Virtual Platform Guide

 

Login

Each registrant will use a unique login and profile that will not be able to be forwarded/shared with additional attendees for multiple logins on different devices.

When you click the link to the event platform, click on “Login” and activate your account by using your email. You will be prompted to set up your own unique password.

If The Link Doesn’t Work, Who Can Help?
Please email helpdesk@hida.org with your questions and issues.

Update Your Interests

After creating your login, you will have the opportunity to answer a few questions regarding your interests.

Edit Your Profile

Next, you will need to set up your personal profile. Having a complete profile will allow you to make more meaningful connections.



Click on “Profile” to:

  • Upload a picture or connect your LinkedIn account to use your profile photo
  • Enter your personal information
  • Update your Job Title and Headline
  • Confirm your attendee information is accurate
Having a complete profile will allow the platform to suggest connection suggestions.

Manage Your Availability

Block out your calendar under "Manage My Availability" to show other users your availability for meetings.


Manage Notifications

Customize your system notifications in the "Manage Notifications" section.



Networking Features

On March 16, you can view the Executive Conference attendee list and manage your ‘Network’ preferences. In the virtual platform, click on "Home" and under the ‘Network’ section, you will find your networking features:

 

1. Recommended for You: Review and take action on the Executive Conference attendee recommendations we have made you. Here are the actions you can take on people:

a. Skip: you are not interested in this person.  Skipping is anonymous so the user you skip will not know.
b. Interested: you are interested and would like to spark a conversation
c. Meet: you want to request a meeting with that person


2. Interested In You: See the people who have shown interest in you

3. My Connections: Once you find the person you want to connect with, click on "Show Interest". Once they accept, you are a "Connection" and can chat. You must be an established "Connection" in order to exchange chats in the platform.  Private meetings can be scheduled without being a "Connection"

4. My 'Interested' List: See a list of people who you have shown interest in

5. My 'Skip' List: See a list of people who you have skipped

Schedule Meetings

On March 16, Executive Conference attendees will be able to set up private meetings in the virtual platform.

Meetings can be booked any time between 8:00am and 6:00pm on March 29, March 30, and March 31. You can book meetings with one individual or with multiple attendees.

Meetings are set to 30 minutes by default, but there is no time limit. If your meeting surpasses 30 minutes, the meeting will continue without signing you off or the participants. You can manually denote longer meetings on your schedule by adding an additional 30-minute block following the original appointment.

Manage Your Schedule

Go to “My Schedule” to keep track of your scheduled meetings. There is no need to download any additional software. You will be able to access the virtual meeting room for any given scheduled meeting directly within the web platform via the “My Schedule” tab.
 
Click on “Open Virtual Meeting Room” to attend your meeting. The meeting duration is set to 30 minutes by default. After your meeting, return to the schedule and click on "Open Virtual Meeting Room" to access your next meeting.

Inside the virtual meeting room, you’ll be able to:

  • Review the profile of the person you are meeting
  • Send a message to the person you are meeting
  • Share your screen
  • Turn your camera and mic on or off

Manage Your Education Schedule

Go to “My Schedule” to keep track of your education sessions you plan to attend. At the date and time of the session you are attending, click on the “Watch Live Stream” button to access the session. There is no need to download any additional software.

Additional Virtual FAQ's

Will my private meetings at the executive conference be held via Zoom? 
No, you don’t need Zoom for this event. All private meetings are embedded within the Grip platform. 

What other networking options are available? 
The Executive Conference features networking opportunities each day of the event. View networking details

If I forget my password/my password doesn’t work, who can help? 
Please email helpdesk@hida.org with your questions and issues.

If I register for the Executive Conference, will I receive access to education session recordings?  
Education session video recordings will be available on the virtual platform both during the event and for 30 days after the event. 

If the video conferencing technology doesn’t work, who can help? 
Please email helpdesk@hida.org with your questions and issues. 

What is the recommended browser?
Chrome, Safari, and Firefox are the recommended browsers. 

Will I use this virtual platform password for other HIDA events? 
Yes, you can use this same log in for all HIDA virtual events in 2021. 

None of my questions are answered here. Who can I contact for help? 

If you have questions not addressed here, please email helpdesk@hida.org.