Contract Administration Conference
Contract Administration Conference | Healthcare Supply Chain Collaborative
February 7-9, 2022 | Hyatt Regency Coconut Point, Bonita Springs, FL


Improve Processes | Reduce Costs |
Achieve Pricing Accuracy


The Healthcare Supply Chain Collaborative’s seventh annual Contract Administration Conference brings together contract administration professionals from across the healthcare supply chain – distributors, manufacturers, GPOs, and providers – working together to improve processes, reduce costs, and achieve pricing accuracy. Participants gain ideas for improving their day-to-day methods and discover ways to collaborate with their trading partners to reduce pricing mistakes and rework. If you’re involved in negotiating or administering pricing, chargebacks, or both – you need to attend!

Find out more about HIDA's Improving Pricing Accuracy initiative. Pricing Accuracy►


Who Should Attend

  • Contract administrators: manufacturers, distributors, and providers involved in contract administration, pricing management, chargeback/rebate management, and other pricing-related options
  • National accounts leaders: anyone involved in managing GPO and health system relationships or negotiating pricing and contracts
  • Group purchasing organization (GPO) professionals, regional purchasing coalition representatives, and healthcare supply chain leaders: anyone involved in contract negotiations, pricing management, and/or supplier relationships
  • Department leaders from related areas including IT and finance
  • Anyone else involved in healthcare product contracting

How You’ll Benefit

  • Gain ideas for improving contract management, pricing administration, and chargeback processing
  • Advance industry best practices by participating in working discussions aimed at driving industry progress
  • Meet your counterparts from “the other side of the table” and build the relationships with trading partners that will enable you to improve joint processes

Kudos From Past Attendees

Evaluation Comments From 2020 In-Person Event

  • “For conversations with everyone in the industry to see how we can all improve the process – there isn’t a better opportunity than this conference.”
    Molly McLaughlin, Contract Administration Supervisor, AliMed
  • “If you want industry standards and solutions, this is the conference to attend because it collaboratively brings together suppliers, providers and GPOs to create the solutions.”
    Melanie Proctor, Senior Director, Supply Chain Data Management, Premier, Inc.
  • “A great way to collaborate to address standardization and solve common pain points.”
    Jennifer Whitehead, Sr. Manager, Chargebacks, Mckesson Medical-Surgical

Evaluation Comments From 2021 In-Person Event

  • “The ability to collaborate together and share ideas is invaluable. Even though some of the topics are painful, it is refreshing to hear everyone is experiencing the same issues where an industry standard can help everyone eliminate some of the bottlenecks in the contracts admin process.”
  • “The combined knowledge of the participants in the HIDA conference really allows us to evaluate the opportunities for improvement. Gives an opportunity to bring forward standardization requests that will help reduce discrepancies and get pricing to market quicker.” 

Registration And Pricing




Register By Mail►
(Adobe PDF File)
Additional Registration Options
Call: 231-267-5296
Email: registration@hida.org

Registration Fees
  • Member: $749 per person
  • Non-Member: $1,249 per person

Registration Policy
Space may be limited. Registration is first-come, first-served. Registration forms sent without payment will not be processed. Any photos taken at this event are property of HIDA and can be published without permission in HIDA materials.

Cancellation Policy
Participants must cancel in writing via mail, email or fax in order to request a refund, less a $35 processing fee. A full refund minus the processing fee will be available prior to January 7, 2022 and a 50% refund will be available between January 8 and January 21, 2022. While no refunds will be available after January 21, a company may substitute a registrant at any time without penalty.

Distributor Contact:

Kelley Taft»
Senior Director of Membership
HIDA, 703-838-6127

Manufacturer Contact:

Cindy Chen, MS»
Sr. Manager, Associates Program
HIDA, 703-838-6114

Agenda

Mon↓ Tues↓ Wed↓

Monday, February 7, 2022

(All events are in Eastern Time. Agenda subject to change.)

2:00-5:00pm ET
Pricing Accuracy Steering Committee Meeting (committee members only)


6:00-7:30pm ET
Contract Administration Conference Welcome Reception 

Tuesday, February 8, 2022


7:30-8:30am ET
Networking Breakfast

You're in for a big day, so be sure to arrive in time to meet new friends and enjoy the breakfast buffet. 


8:30-9:25am ET
What's Ahead For Group Purchasing And Contracting?

In the conference’s opening session, get a macro view of the healthcare purchasing landscape. You’ll hear from a national accounts veteran and gain insights on trends and changes likely to be coming your way, including:

  • The pandemic’s impact on purchasing and contracting strategies: what will stick, and what won’t
  • Group purchasing’s continued expansion into new segments
  • Trends in local, regional, and national sourcing and contracting
  • Shifting relationships and roles between GPOs and IDNs
  • Likely new contract provisions fueled by demands for resiliency and sustainability


Maria Hames, Partner, Healthcare Links

9:15-9:45am ET
Pricing Accuracy: Are You Ready?

The road to adopting the industry’s contract administration standards can seem daunting. To make the journey more manageable, the Pricing Accuracy Steering Committee has worked to clarify the most important elements that make an organization “HIDA Ready.” This session will help conference participants focus on mission-critical processes including:

  • GPO roster maintenance
  • Use of EDI formats or standard CSV equivalents for communication pricing and chargeback information
  • 45 days’ pricing notification to distributors
  • Use of standard third-party customer identifiers

Frank Milon, Director of Contracts and Rebates, NDC, Inc.
Member, Pricing Accuracy Steering Committee 

9:45-10:05am ET
Table Discussions

Roundtable conversations are one of the most popular elements of the Contract Administration Conference. At your table, you’ll meet participants from all segments of the supply chain, including manufacturers, distributors, GPO leaders, and healthcare providers, and share perspectives on common challenges. During this first roundtable discussion, meet your fellow participants, and discuss the barriers that get in the way of pricing accuracy and contract management efficiency.


10:05-10:30am ET
Break


10:30-11:15am ET
Creating Smarter Contracts: The First Step to Pricing Accuracy 

Most contract administration professionals’ work begins after the contract is signed. But what’s in the contract itself is critical to success. In this session, gain insights into how better contract creation practices can avert common pricing disputes and errors – and improve customer experience.  You’ll learn:

  • The downsides of complex contract features, such as “and/or” phrases, excessive tiers, and vague provisions
  • Elements of clear contracts that pave the way for accurate contract loading, invoicing, and contract administration
  • Recommendations for working with your counterparts in other departments to improve contracting practices

Susan Wolski, Director, Contracts and Activation, Cardinal Health

11:15-11:45am ET
Case Study: Creating Efficiencies By Automating And Centralizing the RFP Process

In this session, hear how implementing a solution to automate the RFP process and centralize RFP documentation alleviated day-to-day pain points and freed resources to focus on higher impact activities. Learn how the solution resulted in:

  • Increased output without increased headcount
  • Better collaboration and automation
  • Improved accuracy and consistency


Tyler Click, Director, Corporate Contracts, CONMED Corporation


11:45-12:05pm ET
Table Discussions: Contact Creation

Compare ideas with your fellow participants on ways to improve contract administration by starting with smarter, better-written contracts. 


12:05-1:15pm ET
Lunch And Visits With Tech Solutions Exhibitors


1:15-2:05pm ET
Breakout Sessions

Choose the breakout session most appropriate to your responsibilities:
  • Managing “Ship-to / Sold-to” Challenges
  • Writing Supportable Contracts: Locals And Aggregation Groups
  • Leveraging Third-party Identifiers To Improve Customer Identification: What Works and What Doesn’t
  • Tracking And Reducing Chargeback Errors

2:30-3:10pm ET
Best Practices for Maintaining GPO Memberships

Effective GPO membership management improves the end to end sales process – from helping to ensure that the right prices that are loaded on the front end, to enabling admin fee reporting on the back end. In this session, gain ideas for overcoming common challenges in maintaining membership information for both national and regional GPOs.

  • The basics: how to create a hygienic membership process, rostering correctly by COT, etc.
  • Challenges to membership automation and how they impact pricing accuracy
  • Small steps toward ‘self-automation’ to handle rosters consistently
  • Strategies for simplifying the price notification process between channel partners

Bryan Winkler, Senior Director, Distributor Operations and Implementation, Provista 
3:10-3:45pm ET
The Trials And Tribulations of LOCs And Price Tiers

Practices for administering LOCs and price tier adjustments vary from company to company, but the pain points affect organizations of all sizes. In this session, we’ll discuss common challenges to managing LOCs and identify effective ways to prevent price tier discrepancies.
  • Tier 1: Simple to handle, right? Actually, it can create a mountain of e-paperwork depending on how you structure it.
  • Price alignment across channel partners: find out how to improve coordination and avoid common headaches.
  • Not working with advanced automation? Get tips for simplifying the price notification process using the tools you have.

Beth Crippen, Independent Contract And Pricing Operations Consultant

3:45-4:00pm ET
GPO Admin Fees: Using The New Tool To Make Reporting Simpler
4:00-4:30pm ET
Tech Solutions - 5 Ideas in 30 Minutes

Automated processes are the key to contract administration efficiency. In this session, hear from technology providers and get a quick look (think “Shark Tank”) at the solutions they offer.

4:30-5:30pm ET
Tech Solutions Exhibits With Wine & Cheese

Network with fellow attendees and sponsors before heading out for dinner.


5:30pm » ET
Free Evening For Networking Dinners

The evening is open, so grab some new friends and explore lovely Bonita Springs.

Wednesday, February 9, 2022


7:30-8:30am ET
Networking Breakfast


8:30-9:10am ET
Chargeback Reconciliation: Process Changes That Pack A Punch

Resolving disputes is a necessary evil in chargeback processing.  But with the right practices in place, organizations can prevent many common chargeback errors and more quickly resolve those that do occur.  That saves staff time and helps close transactions quicker. Gain insights on:

  • Adjusting discrepancy thresholds to avoid unnecessary disputes
  • Reducing waste in the resubmission process because transactions are touched multiple times to resolve preventable errors
  • Comparing the EDI 844 for chargebacks only vs. 867 for tracings with embedded chargebacks

Marco Bulgarelli, Senior Director, Contract Administration, McKesson Medical-Surgical 
8:30-9:10am ET
Table Discussions: Challenges In Chargeback Reconciliation 

10:10-10:30am ET
Break


10:30-11:00am ET
Moving Healthcare Data to the Cloud

Supply chain is shifting from on-premise software to the cloud, with 40-50% of the healthcare market moving to cloud-based data in the next four years. This presentation will focus on the opportunities and challenges this shift creates for contract administration:

  • How does shifting to the cloud affect supply chain transparency?
  • How do cloud-based solutions foster supply chain automation?
  • What should your organization be doing now?

Susan LaFountain, Product Contract Data Manager, GHX 

11:00-11:20am ET
Table Discussion: Action Items

Discuss your biggest conference takeaways, and commit to implementing the best ideas in your organization!

11:20-11:30am ET
Report Out and Conference Wrap-up


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Hotel Reservation Information - Book Today To Save!


Hyatt Regency Coconut Point


 

Book Online Now

By Phone: Call 239-444-1234, and reference HIDA’s group code G-BHEA

Rate: $289 per night (plus taxes and fees)
Credit card is required for guarantee. Guest must cancel room reservations 72 hours in advance to receive a full refund.  

Room Block Cut-Off: January 14, 2022
After the cut-off date, rooms will be booked on a space available basis only and rates are subject to change.

Hotel Address:
Hyatt Regency Coconut Point Resort and Spa
5001 Coconut Road
Bonita Springs, FL 34134

Your Safety And Comfort Onsite Are A Top Priority

HIDA is committed to the wellbeing of attendees onsite at the Contract Administration Conference. View details on hotel safety protocols and amenities at the Hyatt Regency Coconut Point.

Become An Event Sponsor

 


HIDA offers a range of sponsorship packages to help your company achieve brand exposure to Contract Administration Conference participants. Download our PDF flyer to see which companies you can reach as a conference sponsor. 

Presenting Sponsor
(limited to 5 companies)

Member: $4,500  | Non-Member: $6,500

Includes:

  • Five minutes uninterrupted time to demo/showcase your product or service to attendees during a 30-minute technology session on schedule of events
  • Two full registrations
  • Exhibit booth with standalone exhibit time
  • Recognition in marketing, web and onsite branding

 

Nightly Schedule of Events Email Sponsor (limited to 2 companies)

Member: $1,500 | Non-Member: $2,500

Includes:

  • Email goes to all attendees each night of the conference
  • Schedule of events, attendee list, updates listed
  • Top Banner ad with redirect to website of your choosing

 

Education Session Sponsor

Member: $3,000  | Non-Member: $4,500 

Includes:

  • Session introduction by company representative
  • One full registration
  • Recognition in marketing, web and onsite branding

Reception Sponsor (limited to 1 company)

Member: $3,000  |  Non-Member $4,500

Includes:

  • Reception welcome by company representative
  • One full registration
  • Recognition in marketing, web and onsite branding

Customized sponsorship packages are also available. To learn more, contact Julie Berry today.

Sponsorship Contact:

Julie Berry»
Senior Director, Conferences and Sponsorships, HIDA
703-838-6103

The Health Industry Distributors Association (HIDA) is committed to a respectful and safe experience for all participants, regardless of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, age, religion, disability, and any other characteristic protected by applicable federal, state or local laws. HIDA does not tolerate discrimination, intolerance, harassment, or aggression at any HIDA event, either in person or via electronic communications. Any discriminatory, harassing, inappropriate, or aggressive behavior should be reported to an employee of HIDA or to the event staff immediately. Anyone engaged in inappropriate behavior is subject to removal from the event at HIDA’s discretion.